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Distant Vote

Servas International uses Distant Votes to make decisions between General Assemblies.

How to access the SI DV discussion Group
Cómo acceder al grupo de discusión de SI DV

Servas International uses Distant Votes to make decisions between General Assemblies.

Facts about Servas International Distant Vote
Distant Vote Regulations

From 2023 the Procedures and Schedule here have changed with the move to eVoting.

Distant Vote Procedure & Schedule
Proceso de Voto de Distancia y Cronograma
Distant Vote Schedule
Calendario de Voto a Distancia

 

November 2023 SI Distant Vote ││ Noviembre de 2023 Voto a distancia de SI

Four motions  ││ Quatro mociónes 

1. Authorise holding distant Extraordinary Online SIGA (EO SIGA) in May 2024 in lieu of the SI Distant Vote.  

(ESP) Autorizar la celebración del SIGA Extraordinario en Línea a distancia (EO SIGA) en mayo de 2024 en lugar del Voto a Distancia del SI.

2. Adoption of 2022-2023 SI Financial Statements.

(ESP) Adopción de los Estados Financieros SI 2022-2023

3. To reappoint Servas International’s external auditors for 2023-2024.

(ESP) Reelegir a los auditores externos de Servas Internacional para el período 2023-2024.

4. To reinstate Servas Peru as Servas International Member Group (SI MG).
(ESP) Servas Peru será reinstalado como Grupo Miembro de Servas Internacional 

 

May 2023 SI Distant Vote

One motion

SI Exco SI DV motion ethical code dec 2023-2025 Version  2-2023 

SIDV Mayo 2023 moción Código de Ética, ESP 2023-02-28 Version 2-2023

Supporting document

ETHICAL Code por Servas Members revision 2022-12-28 Version 2 2023

 Servas Código de Ética, ESP Dec 2022 2023-02-28 Version 2 2023

Generalinformation about SI DV

DV Voting Procedures rev6 ENG

DV Voting Procedures rev6 ESP

November 2021 Distant Vote

Two Motions   with Supporting Information

EXCO – 01 – Nov2021   To approve the 2020-2021 Audited Accounts  / Aprobar las cuentas auditadas 2020-2021

EXCO – 02 – Nov 2021   To appoint Auditors for 2022 / Nombrar auditores para 2022

Supporting Information / La información de apoyo

Audit report and Financials 2021 of Servas Iteranational

SI Internal Audit Report 2020-21

SI EXCO Response to SI International Audit Report 2020-21

Backgroundo to Motion 2 - Auditor Appointment

Servas International Letter for auditor renewal

DV Nov2021 Mailouts

Servas Distant Vote November 2021 General Announcement / Anuncio General

DV Nov 2021_Voter Mailout #1 - Voter Confirmation
DV Nov 2021_Voter Mailout #1 ESP - Confirmación del votante
DV Nov 2021_Voter Mailout #2
DV Nov 2021_Voter Mailout #2 ESP

Common Information

DV Voting Procedures
DV Voting Procedures ESP
DV Web Page Guide ENG & ESP
Accessing DV Group
Accediendo al Grupo Servas DV

Extraordinary SI General Assembly 2021 (E-SIGA 2021)    
Compilation of documents that SI Exco has disseminated to SI member group

A. Conditional announcement about planned E-SIGA 2021 (March 31)
First announcement E-SIGA 2021

B. E-SIGA mailout#1: Reminder about planned Extraordinary SI General Assembly (E-SIGA 2021) (June 23)
E-SIGA mailout#1 210623

C1-4. E-SIGA mailout#2: Extraordinary SI General Assembly (E-SIGA) 2021 (July 5)
E-SIGA mailout#2 210704

1_SI_EXCO_MOTION_E_SIGA_2021_210615

2 Final_SI_Statutes_2021_210615

3_A090774_Scan_final

4 Draft_SI_Statutes_changes_for_E_SI_GA_2021_210602 with explanatory comments

D. E-SIGA mailout#3: Instruction & deadline to register delegate, zoom meeting details etcetera (July7)
E-SIGA mailout #3 210707

E. Questions & Answers about E-SIGA 2021/ Preguntas & Respuestas sobre E-SIGA 2021
- English
- Español

May 2021 Distant Vote

DV May2021 Motions - Wording/Text

Five Motions  
Supporting Information

EXCO – 01 – May 2021 New Funding Model / Nuevo modelo de financiación
EXCO - 01-May2021 - FAQ English
EXCO - 01-May2021 - FAQ Spanish
EXCO – 02 – May 2021 Approval of 2019-2020 Accounts etc / Aprobación de cuentas 2019-2020, etc
EXCO – 03 – May 2021 Tanzania membership status / Estado de membresía de Tanzania
EXCO – 04 – May 2021 Authorise holding E-SIGA in 2021 / Autorizar la celebración de E-SIGA en 2021
EXCO – 05 – May 2021 Standing Accounts DV motion each year. / Movimiento DV de cuentas permanentes cada año.

DV May2021 Mailouts

Servas Distant Vote May 2021 General Announcement / Anuncio General
Mailout #1

Email - Servas DV May 2021 Voter Mailout 1 Part 1 of 3 Voter Confirmation Confirmación del votante
DV May2021_Voter Mailout #1 - Voter Confirmation
DV May2021_Voter Mailout #1 ESP - Confirmación del votante

Common Information

DV Voting Procedures
DV Voting Procedures ESP
DV Web Page Guide
Accessing DV Group

November 2020 Distant Vote

One motion/Una moción:

English: To reschedule the Servas International General Assembly (SI GA) planned for 2021 by one year to 2022. As a result the members of the current SI Exco will have their mandate periods extended for one year from 2021 to SI GA 2022.
To develop a concept for a virtual SI GA.

Español: Reprogramar la Asamblea General Internacional de Servas (SI GA) planificada para 2021 por un año hasta 2022. Como resultado, los miembros del SI Exco actual tendrán sus períodos de mandato extendidos por un año desde 2021 hasta SI GA 2022.
Desarrollar un concepto para un SI GA virtual.
November 2020 SI DV motion: To Postpone SI General Assembly 2021 (English)
Noviembre 2020 SI DV moción: Reprogramar la SI Asamblea General (Español)
How to access the SI DV discussion Group (English)
Cómo acceder al grupo de discusión de SI VD (Español)
Voting Procedure (English)
Voting Procedure (Español)

Mailout #1 & Accessing SI DV Group (English)
Mailout #1 & Accessing DV Group (Español)
SI DV Nov 2020 General Announcement

June 2020 Distant Vote

DV Jun 2020 General Announcement. Anuncio General
DV Jun 2020 Voting Procedure
DV Jun 2020 Voting Procedure. ESP

June 2020 Motion

1) To approve the 2018-2019 Audited Accounts (Account Statements, External Audit Report, Internal Audit Report and EXCO Response to Internal Audit Report attached)
1) Aprobar las cuentas auditadas 2018-2019 (Estados de cuenta, informe de auditoría externa, informe de auditoría interna y EXCO Respuesta al informe de auditoría interna adjunto)

2018-19 Financial Statements

Audited Finacial Statemntents 2018-2019l
Internal Audit Report 2018-2019
Treasurer response to Internal Audit report 2018-2019

The May 2020 Distant Vote has been replaced with the June 2020 Distant Vote

November 2019 Distant Vote

DV Nov 2019 General Announcement Anuncio General
DV Nov 2019_Voter Mailout #1
DV Nov 2019_Voter Mailout #1 ESP
Accessing DV Group

November 2019 Motion

1) To approve the 2017-2018 Audited Accounts (Account Statements, External Audit Report, Internal Audit Report and EXCO Response to Internal Audit Report attached)
1) Aprobar las cuentas auditadas 2017-2018 (Estados de cuenta, informe de auditoría externa, informe de auditoría interna y EXCO Respuesta al informe de auditoría interna adjunto )

2017-18 Financial Statement

Audited Financial Statements 2017-18
External Audit Report 2017-18
Internal Audit Report 2017-18
Budget Vs. Actuals Report 2017-18
EXCO Response to Internal Audit Report 2017-18

The May 2019 Distant Vote was cancelled since there were no motions submitted.

DV Schedule 2018-21 Announcement

November 2017 Distant Vote

DV Nov 2017 reminder recordatorio
DV Nov 2017 General Announcement  Anuncio General

DV Nov 2017_Voter Mailout #1
DV Nov 2017_Voter Mailout #1 ESP
Accessing DV Group

DV Nov 2017 Voter Mailout #2
DV Nov 2017 Voter Mailout #2 ESP
DV Voting Procedures 2017
DV Voting Procedures 2017 ESP

SI DV Nov 2017 Results / Resultados

November 2017 Motions

1. Motion: To approve the 2016-17 Audited Accounts / Aprobar las cuentas auditadas 2016-17

2016-17 Financial Statements

Balance Sheet, Income and Expenditure Statement, Schedules
Notes
Stamp Receivables
Budget to Actuals
Treasurer's report on 2016-17 financial statements
2016-17 Internal Audit Report
2016-17 External Audit Report

2. Motion: To approve the idea of contracting a paid Servas International (SI) Administrator, initially on a trial basis and funded from the SI reserve fund to a maximum of 15,000 CHF in the first year. The aim would be to provide both continuity and administrative support for SI Exco to manage the significant increase in workload in recent years.

SI Exco comments
Updated SI Administrator Draft Job Description
Information to support DV motion 2 Nov 17

May 2017 Distant Vote

0-DV May 2017  General Announcement  Anuncio General
1-DV May 2017 Voter Mailout #1
2-DV May 2017 Voter Mailout #1 ESP
3-DV May 2017 Voter Mailout #2 ESP
4-DV May 2017 Voter Mailout #2
5-DV Voting Procedures 2017 ESP
6-DV Voting Procedures 2017
7-Motions for Distant Vote May2017 ENG-ESP
8-DV May2017 QandA re Accounts
9-SERVAS DV May 2017 Voter Mailout 3 Voting Papers Sent
9 a-SERVAS  DV May 2017 Envío de correo 3  Adjuntos incluidos esta vez
10 a SI DV May 2017 Motions / Mociones
10 b SI DV May 2017 Results / Resultados

May 2017 Motions:

1. Motion: To approve the 2015-16 Audited Accounts / Aprobar las cuentas auditadas 2015-16

2015-16 Financial Statements

Page 1: Balance Sheet
Page 2: Income and Expenditure Statement
Page 3: Schedules 1-3
Page 4: Schedule 4
Page 5: Schedules 5-6
Page 6: Schedules 7-8
Page 7: Schedule 9
Page 8: Schedule 10
Page 9: Notes 1-4
Page 10: Notes 5-10
Page 11: Notes 11-14
Page 12: SOL Receivables
Page 13: Stamp Receivables
Page 14: Budget to Actuals
2015-16 Internal Audit Report
2015-16 External Audit Report

The May 2016 Distant Vote was cancelled, since there were no motions submitted.

November 2016 Distant Vote
SI DV Nov 2016 Reminder/Recordatorio
SI DV Nov 2016 General Announcement
Email Mailout #1 16 Aug 2016
Email Mailout #1 16 Aug 2016 Provisional
Mailout #1 Attachment ENG
Mailout #1 Attachment ESP
Email Mailout #2 31 Aug 2016
Website and Google Group
Distant Vote Procedure
Proceso de Voto de Distancia
SI DV Nov 2016 Motions / Mociones
SI DV Nov 2016 Results / Resultados

Motions:

1. Motion: To approve the 2014 Financial Statements
2014 Financial Statements 
2014 Internal Audit Report
2014 External Audit Report

2. Motion: To approve the revised 2016-2018 SI Budget
Revised 2016-2018 budget
SI Treasurer's comments

Questions and answers

SI President's reply to budget question

3. Motion: To appoint (not elect) the SI Archivist
SI Exco comments

Google Group Servas-DV-Group is a Discussion Forum for this Distant Vote.

Grupo de Google Servas –DV-Group es un Foro de Discusión para el Voto a Distancia.